Writing A More Effective Job Description
The ability to write an effective personal job description comes in handy under a couple of circumstances. If you decide to change careers or look for another job, you will want a job description pertaining to the work you've done for a previous employer. You may want to write a job description as a way of pitching your skills to a prospective employer or to hire your own replacement after a promotion. Writing your own job description isn't difficult, but it is an important part of presenting your skills and abilities in a package that prospective employers will find appealing enough to offer you the position you are seeking.
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Consider your existing job and determine the role you play within the company and what the bottom-line purpose of your role is. What are you supposed to accomplish each day? What skills do you use to accomplish those goals? Make a list of everything you do during the course of a work day, from answering phones and greeting clients to ordering stock or writing the budget. Include periodic duties, tasks you perform each week, month, quarter, or year. Introduce yourself to the job you do. Your job description will probably extend beyond the official description of your job. Often your job description grows after you have been with a company for some time, as new duties are added.
Establish the purpose of your job description. If you're looking for a certain type of position at a new place of employment, tailor your job description to mesh with what you know about the job description for the job you are applying for. Be factual, but use creativity when writing a job description aimed at getting you employment at another company. Highlight the elements of your job description that will likely be attractive to a prospective employer. Write in third person. Use active verbs and concise sentences. Be sure each duty in your job description shows the end result of each task and your role in helping achieve the end result. Don't simply list your duties. Write them in order of priority and clarify, if needed, how each duty was important to the job you did.
Include a short paragraph which describes additional duties of your job description during the course of your employment from another company and how you incorporated those duties into your work day to make a new job description. Keep the overall length of the job description to 500 words or less; 300 words is better. The goal is to demonstrate a thorough understanding of your job duties and how to accomplish them effectively. Be sure to include your title, who you reported to, and who reported to you.
The job description is important in many ways. It can be your gateway to a new job, or a promotion from your current job, it impresses the employers regarding your career status, it helps you in choosing what career to pursue, and it manages the organization by clearly stating the functions of the employees.
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